AI for Meetings & Notes

Meetings That Actually Lead to Action

Most meeting notes are either non-existent or useless. AI changes that by turning raw notes or transcripts into structured, actionable outputs.

Before the Meeting

Give AI your meeting agenda and ask:
• •"What questions should I prepare for this meeting?"
• •"Based on this agenda, what decisions need to be made?"
• •"Summarise the key context I need before this meeting" (paste relevant docs)

During the Meeting

Take rough notes — bullet points, fragments, even voice-to-text transcription. Don't worry about formatting. Just capture the key points.

Tools like Otter.ai, Fireflies.ai, or Microsoft Copilot can auto-transcribe. But even phone voice memos work.

After the Meeting (Where the Magic Happens)

Paste your rough notes or transcript and ask:

For a summary: "Convert these meeting notes into a structured summary with: Attendees, Key Discussion Points, Decisions Made, Action Items (with owners and deadlines), and Open Questions." For follow-up emails: "Based on these meeting notes, draft a follow-up email to all attendees summarising what was discussed and confirming action items." For project updates: "Extract all action items from these notes and format them as a task list with owners and due dates."

The Meeting Template

Create a reusable prompt:

"I just had a meeting about [topic]. Here are my raw notes: [paste notes]. Please create: 1. A 3-sentence executive summary 2. A list of decisions made 3. Action items with owners and deadlines 4. Questions that were raised but not resolved 5. A draft follow-up email to attendees"

Save this as a template and reuse it after every meeting.

Recurring Meetings

For weekly standups or recurring meetings, ask AI to:
• •Compare this week's notes to last week's — what progressed, what's stuck?
• •Identify patterns — are the same issues coming up repeatedly?
• •Generate a monthly summary from 4 weeks of meeting notes